Autonomous AgentsMetaverse337 lines
Virtual Event Management
Quick Summary12 lines
This skill covers planning, executing, and managing events in virtual and metaverse environments. From intimate meetups to conferences with thousands of attendees, virtual events require unique approaches to engagement, spatial design, networking facilitation, and technical infrastructure. This skill addresses both the production and platform-building aspects. ## Key Points - Planning a virtual conference, meetup, or event - Designing venue spaces for specific event formats - Building event management features into a metaverse platform - Creating engagement and networking systems for virtual gatherings - Managing hybrid physical + virtual events - Analyzing virtual event success metrics
skilldb get metaverse-skills/virtual-event-managementFull skill: 337 linesPaste into your CLAUDE.md or agent config
Virtual Event Management
Purpose
This skill covers planning, executing, and managing events in virtual and metaverse environments. From intimate meetups to conferences with thousands of attendees, virtual events require unique approaches to engagement, spatial design, networking facilitation, and technical infrastructure. This skill addresses both the production and platform-building aspects.
Event Types and Scale
Event Category Matrix
Virtual Event Types:
┌────────────────────┬─────────┬────────────┬───────────────┐
│ Type │ Size │ Duration │ Interaction │
├────────────────────┼─────────┼────────────┼───────────────┤
│ Meetup/Social │ 5-30 │ 1-2 hours │ Free-form │
│ Workshop │ 10-50 │ 1-4 hours │ Guided + hands│
│ Panel/Talk │ 20-200 │ 30-90 min │ Presentation │
│ Concert/Show │ 50-5000+│ 1-3 hours │ Performance │
│ Conference │ 100-2000│ 1-3 days │ Multi-track │
│ Trade Show/Expo │ 200-5000│ 1-5 days │ Booth visits │
│ Product Launch │ 50-500 │ 1-2 hours │ Reveal/demo │
│ Team Building │ 10-100 │ 1-4 hours │ Activities │
│ Art Exhibition │ 20-500 │ Days-weeks │ Self-paced │
│ Competition/Esport │ 50-10000│ 2-8 hours │ Spectator │
└────────────────────┴─────────┴────────────┴───────────────┘
Venue Design by Event Type
Conference Venue Layout:
┌──────────────────────────────────────────────┐
│ LOBBY │
│ ┌──────┐ ┌──────────┐ ┌──────┐ │
│ │Info │ │Registration│ │Help │ │
│ │Booth │ │ Counter │ │Desk │ │
│ └──────┘ └──────────┘ └──────┘ │
│ │ │
│ ┌─────────────┴──────────────┐ │
│ │ │ │
│ ┌──┴──┐ ┌──────┐ ┌──────┐ ┌──┴──┐ │
│ │Main │ │Track │ │Track │ │Track│ │
│ │Stage│ │Room A│ │Room B│ │Room │ │
│ │(200)│ │ (50) │ │ (50) │ │C(50)│ │
│ └─────┘ └──────┘ └──────┘ └─────┘ │
│ │
│ ┌──────────────────────────────┐ │
│ │ Expo Hall │ │
│ │ ┌──┐ ┌──┐ ┌──┐ ┌──┐ ┌──┐ │ │
│ │ │B1│ │B2│ │B3│ │B4│ │B5│ │ │
│ │ └──┘ └──┘ └──┘ └──┘ └──┘ │ │
│ └──────────────────────────────┘ │
│ │
│ ┌──────────────────────────────┐ │
│ │ Networking Lounge │ │
│ │ ○ ○ ○ ○ (conversation │ │
│ │ circles) │ │
│ └──────────────────────────────┘ │
└──────────────────────────────────────────────┘
Event Production
Pre-Event Checklist
30 Days Before:
□ Finalize venue design and build
□ Confirm speaker/performer lineup
□ Set up registration system
□ Create event schedule/program
□ Test all interactive features
□ Prepare marketing materials
□ Set up moderation team schedule
□ Configure networking/matchmaking
□ Load test for expected attendance
7 Days Before:
□ Speaker tech rehearsals (in the actual virtual venue)
□ Stress test with volunteer attendees
□ Finalize moderation protocols
□ Prepare contingency plans (tech failures)
□ Send attendee preparation guide
├── Hardware requirements
├── Software installation steps
├── Account setup instructions
├── Troubleshooting FAQ
└── Schedule/map overview
□ Test recording/streaming pipeline
□ Verify accessibility features
Day of Event:
□ Team briefing (30 min before doors open)
□ Open venue early (15-30 min for early arrivals)
□ Monitor server capacity
□ Active moderation in all spaces
□ Real-time tech support channel
□ Backup speakers/content ready
□ Recording running and verified
□ Social media monitoring/posting
Technical Infrastructure
Event Platform Requirements:
┌─────────────────────────────────────────────────┐
│ Core Systems: │
├── Capacity management │
│ ├── Instance sharding (50-100 per instance) │
│ ├── Auto-scaling server infrastructure │
│ ├── Queue management for popular sessions │
│ └── Instance balancing (spread load evenly) │
├── Content delivery │
│ ├── Live audio/video to all attendees │
│ ├── Screen sharing for presentations │
│ ├── Slide synchronization │
│ ├── Pre-cached assets (load before event) │
│ └── VOD recording for later viewing │
├── Communication │
│ ├── Spatial voice (proximity-based) │
│ ├── Stage voice (amplified to audience) │
│ ├── Text chat (per-room and global) │
│ ├── Reactions (raise hand, applause, emoji) │
│ └── Q&A queue management │
├── Networking │
│ ├── Attendee directory with profiles │
│ ├── Matchmaking (shared interests) │
│ ├── Business card exchange │
│ ├── Meeting scheduling │
│ └── Post-event contact sharing │
└── Analytics │
├── Attendance tracking per session │
├── Engagement metrics (reactions, chat) │
├── Networking connections made │
├── Session popularity/capacity utilization │
└── Technical quality metrics (latency, drops) │
└─────────────────────────────────────────────────┘
Speaker Support
Virtual Speaker Experience:
Speaker Preparation:
├── Provide venue access 1-2 weeks before for familiarization
├── Technical rehearsal in actual venue (not a mock-up)
├── Confirm presentation format:
│ ├── Slides: Upload to platform, test transitions
│ ├── Demo: Pre-record backup in case of live demo failure
│ ├── Screen share: Test resolution and frame rate
│ └── 3D content: Load and position before audience arrives
├── Backstage area for speakers to prepare
└── Technical support person assigned to each speaker
During Presentation:
├── Speaker sees:
│ ├── Their slides/content
│ ├── Timer/clock
│ ├── Audience reactions (aggregated, not distracting)
│ ├── Q&A queue (moderated)
│ └── Backstage chat with moderator
├── Audience sees:
│ ├── Speaker avatar at stage position
│ ├── Presentation content (slides, demos)
│ ├── Reaction stream (claps, emojis from others)
│ └── Q&A interface
└── Moderator manages:
├── Q&A queue (filter, prioritize)
├── Time keeping (gentle warnings to speaker)
├── Audience management (mute disruptive attendees)
└── Technical issues (backup slides, reconnection)
Engagement Design
Keeping Attendees Engaged
Engagement Mechanisms:
├── Interactive Presentations:
│ ├── Live polls (results displayed in 3D)
│ ├── Q&A with spatial audio (questioner unmuted)
│ ├── Collaborative exercises (breakout groups)
│ ├── Interactive demos (audience participates)
│ └── "Raise hand" with visible avatar gesture
│
├── Gamification:
│ ├── Passport/stamp collection (visit booths = stamps)
│ ├── Achievement badges for participation
│ ├── Scavenger hunts (find objects in venue)
│ ├── Leaderboards (optional, not for everyone)
│ └── Unlockable avatar items for engagement
│
├── Social Facilitation:
│ ├── Ice-breaker activities (paired with prompts)
│ ├── Conversation topic generators
│ ├── Matchmaking ("you both are interested in X")
│ ├── Speed networking sessions (timed rotations)
│ └── Interest-based gathering zones
│
├── Environmental Storytelling:
│ ├── Venue evolves during event (new areas unlock)
│ ├── Easter eggs and hidden content
│ ├── Photo spots with shareable frames
│ ├── Virtual swag (avatar items, digital collectibles)
│ └── Dynamic displays (updating metrics, social wall)
│
└── Accessibility of Engagement:
├── All mechanics optional (no forced interaction)
├── Introvert-friendly options (text chat, observe mode)
├── Solo activities available (self-paced demos)
├── Multiple ways to participate (voice, text, reactions)
└── Quiet zones (low-stimulus areas for breaks)
Networking Facilitation
Virtual Networking Design:
┌──────────────────────────────────────────────┐
│ Random Matching (Speed Networking): │
│ ├── Pair attendees randomly or by interest │
│ ├── 3-5 minute conversations │
│ ├── Private voice zone for each pair │
│ ├── Timer visible, gentle transition prompt │
│ ├── "Connect" button to exchange info │
│ └── Rotate to next match │
├──────────────────────────────────────────────┤
│ Interest-Based Zones: │
│ ├── Themed gathering areas ("AI", "Design") │
│ ├── Self-selecting — go to your interest │
│ ├── Conversation prompts displayed │
│ ├── Small group circles (4-6 people) │
│ └── Moderator facilitator in each zone │
├──────────────────────────────────────────────┤
│ Serendipity Design: │
│ ├── Narrow corridors force proximity │
│ ├── Shared activities create natural bonds │
│ ├── Waiting areas before sessions │
│ ├── Interactive objects that require teamwork │
│ └── "Coffee break" spaces with ambient music │
└──────────────────────────────────────────────┘
Digital Business Card:
{
"name": "Jane Chen",
"title": "XR Developer",
"company": "SpatialTech Inc.",
"interests": ["WebXR", "Spatial Audio", "Social VR"],
"links": {
"linkedin": "...",
"portfolio": "...",
"email": "..."
},
"met_at": "MetaConf 2025",
"notes": "" // Personal note field
}
Exchange: Two users perform mutual "exchange" gesture or button press
Hybrid Events (Physical + Virtual)
Hybrid Event Architecture:
┌──────────────────┐ ┌──────────────────┐
│ Physical Venue │ │ Virtual Venue │
│ ┌────────────┐ │ │ ┌────────────┐ │
│ │ Stage │──┼─────┼──│ Virtual │ │
│ │ + Cameras │ │ AV │ │ Stage │ │
│ └────────────┘ │ Feed│ └────────────┘ │
│ ┌────────────┐ │ │ ┌────────────┐ │
│ │ Audience │ │ │ │ Virtual │ │
│ │ (physical) │ │ │ │ Audience │ │
│ └────────────┘ │ │ └────────────┘ │
│ ┌────────────┐ │ │ ┌────────────┐ │
│ │ Networking │ │ │ │ Virtual │ │
│ │ Lounge │──┼─────┼──│ Lounge │ │
│ └────────────┘ │ │ └────────────┘ │
└──────────────────┘ └──────────────────┘
Bridging Physical and Virtual:
├── Camera array captures physical stage for virtual attendees
├── Virtual attendee avatars displayed on screens in physical venue
├── Shared chat/Q&A between both audiences
├── Reactions from virtual audience visible in physical venue
├── Remote speakers present via avatar on physical stage screen
└── Networking: Virtual attendees can "visit" physical booths via live video
Equity Considerations:
├── Virtual attendees should not be second-class citizens
├── Allocate Q&A time proportionally
├── Ensure virtual networking is as facilitated as physical
├── Provide virtual-only exclusive content to balance
├── Same access to recordings and materials
└── Virtual tickets priced fairly (not just "cheaper physical")
Post-Event
Post-Event Deliverables:
├── Recordings: All sessions available within 24 hours
├── Materials: Slide decks, resources shared by speakers
├── Contacts: Networking connections exportable
├── Analytics Report:
│ ├── Total attendance (peak and average)
│ ├── Session popularity rankings
│ ├── Engagement metrics (reactions, Q&A participation)
│ ├── Networking connections made
│ ├── Average session duration per attendee
│ ├── Technical quality report
│ └── Feedback survey results
├── Persistent Space: Keep venue open for 1-2 weeks post-event
│ └── Allows attendees to revisit, network, view recordings
└── Follow-up: Send thank you, survey, and save-the-date for next event
When to Apply This Skill
Use this skill when:
- Planning a virtual conference, meetup, or event
- Designing venue spaces for specific event formats
- Building event management features into a metaverse platform
- Creating engagement and networking systems for virtual gatherings
- Managing hybrid physical + virtual events
- Analyzing virtual event success metrics
Install this skill directly: skilldb add metaverse-skills